有用的電郵短語例句有助您在生意和工作上寫電郵變得更簡單和輕鬆
1. Begin with a greeting (開頭問候語）
- I hope you are well.
- I hope all is well.
- I hope this email finds you well.
- I hope you enjoyed the event.
- I'm glad we had a chance to chat at the conversation.
- I hope you had a good weekend.
- Hope you're enjoying your holiday.
- Hope you had a nice break.
- I hope you had a great trip.
- It was great to see you on Tuesday.
- It was a pleasure to meet you yesterday.
2. Thank the recipient (感謝對方）- 看句子表達的需要， 有時不一定需要感謝和道歉句。
- Thanks for your email about...
- Thanks for your email this morning/yesterday/on Tuesday/last week...
- Thanks for your feedback on ...
- Thanks for your invitation
- Thanks for your suggestion
- Thanks for sending ...
- Thanks for asking about ...
- Thanks for attending ...
- Thanks for your quick reply.
- Thanks for getting back to me so quickly.
- Thank you for your prompt reply
- Thanks for getting back to me
- Thank you for reaching out (to me).
相反的如果有需要抱歉的話，例句如下：
- Sorry for my late reply.
- Sorry it took me so long to get back to you.
- I apologize for the late response.
- Sorry it's been so long since my last email.
- I was sorry to hear about ...
- Please accept our apologies for any inconvenience caused.
3. State your purpose （表明您的目的）& Main content （主要内容）
- I am writing to enquire about ....
- I am writing in reference to ...
- I am writing to you about our last meeting.
- I am writing to you about your presentation yesterday.
- I am writing to you about our next event.
- I am writing to you with regards to ...
- I am writing to you regarding ...
- I am writing to you concerning ...
- I am writing to you in connection with ...
- I am writing to ask ...
- I am writing to enquire ...
- I am writing to let you know ...
- I am writing to confirm ...
- I am writing to check ...
- I am writing to invite you to ...
- I am writing to update you on ...
- I am writing to ask for a favor ...
- I am writing you to follow up on ...
- I am contacting you to inform ...
- I am reaching out because ...
- This is just a quick note to ...
- This is just a quick reminder ...
- I wanted to let you know that ...
- Might I take a moment of your time to ... (非常正式）
- The email is just to let you know that ...
Attachments and information 如果有附件或附加信息，例句如下：
- I've attached ...
- Please find (file) attached.
- I'm enclosing (file).
- Please see the information below for more details about...
- The parts in bold/in red/in blue are the changes we made.
- Here's the document that you asked for,
- I've attached (file) for your review.
- I'm sending you (file) as a pdf file.
- The attached file contains...
- Could you please sign the attached form and send it back to us by (date)?
- Here’s the (document) we discussed.
- [file] is attached.
- Please take a look at the attached file.
- Take a look at the (file) I've attached to this email.
- I've attached (file).
- More information is available at www.lboyenglish.com.
- Please note that...
Request and inquiries 如有請求和咨詢，例句如下：
- Could you please ...?
- Could you possibly tell me...?
- Can you please fill out this form?
- I'd really appreciate it if you could...
- I'd be very grateful if you could...
- It would be very helpful if you could send us/me ...
- I was wondering if you could/if you would be able to ...
- If possible, I'd like to know (more) about...
- Please find my two main questions below.
Asking for clarifications 如有要求對方説明或多做解析，例句如下：
- I didn't/don't fully understand (something). Could you please explain that again?
- I didn't quite get your point about (something). Could you be more specific?
- Could you repeat what you said about...?
- Could you give us some more details on...?
- If you could please shed some light on this topic, I would really appreciate it.
- Could you please clarify (something)?
- Could you please clarify when you would like us to finish this?
- When exactly are you expecting to have this feature?
- Here are the details on...
- Could you please clarify what you would like us to do about...?
- If I understood you correctly, you would like me to...
- What exactly do you mean by [something]?
- Could you explain what you mean by (something)?
- In other words, would you like us to...
Sharing information 如果是對方共享了信息 / 您要共享信息 / 要求得到情況更新的通知，例句如下：
- Thank you for letting me know.
- Thank you for the heads up.
- Thank you for the notice.
- Thank you for sharing.
- Thanks for keeping me in the loop.
- Please keep me informed.
- Please keep me posted.
- Please keep me updated.
- Please keep me in the loop.
- Please note...
- Quick reminder...
- I'd like to inform you that...
- Just a quick heads up
- Just a quick/friendly reminder that...
Getting and giving approval 獲得和給予認可，例句：
- Please let me know if this is OK with you.
- What are your thoughts (on this)?
- What do you think?
- Please let me know what you think.
- We just need the thumbs up/the green light. (=we're waiting for approval)
- You (totally) have the green light!
- He approved of it, so you can go ahead with the project.
Scheduling 時間/行程安排，例句：
- I'd like to schedule a meeting on (day) if you are available/free then.
- I am available on (day), if that's convenient for you.
- Would you be available on (day)? If so, I'll send you an invite shortly.
- Can you make it on (day)? If so, I'll book accordingly.
- I'm afraid I can't make it on (day). How about...?
- (Due to...) I'm afraid we need to reschedule/delay/postpone/put back/cancel/call off/move/rearrange our meeting.
- We are sorry to inform you that the interview/meeting scheduled for (day) will have to be rescheduled.
Giving bad news 通知坏消息，例句：
- Unfortunately, ...
- Unfortunately, we cannot/we are unable to ...
- I'm afraid it will not be possible to...
- Unfortunately, I have to tell you that...
- I'm afraid that we can't...
- We regret to inform you that...
- I regret to inform you that (due to...) ...
- After careful consideration, we have decided (not) to ...
- Due to [reason], it won't be possible to...
- It's against company policy to...
- I tried my best, but...
- Despite my best efforts, ...
- I can't see how...
- I'm sorry but it's out of my hands.
- I'm afraid I won't be able to...
- I'm sorry to tell you that...
4. Add your closing remarks (添加結束語)
如果是需要對方給予回復，例句如下：
- Looking forward to hearing from you soon.
- I look forward to hearing from you soon.
- Please let me know if this works ...
- Please let me know if you are available ...
- Please let me know if that sounds good ...
- Please let me know if you can ...
- Please let me know if you can help ...
- Please let me know if you need to reschedule...
- I look forward to seeing you.
- I look forward to meeting you.
- See you on Thursday/next week.
- Any feedback you can give me on this would be greatly/highly/much appreciated.
- If you could have it ready by tomorrow/the end of next week, I would really appreciate it.
- I would appreciate your help in this matter.
感謝句如下：
- Thanks.
- Thank you in advance.
- Thank you for everything.
Apologizing 要是表達的信息有抱歉的地方，結束前可以再道歉以表誠意，例句
- Thank you for your understanding.
- Thank you for your patience.
- Thanks again for your understanding.
- Thanks again for your patience.
- Once again, please accept our apologies for any inconvenience caused.
- Please accept our apologies for the inconvenience caused.
- Please accept our apologies for the delay.
- Please accept our apologies for the misunderstanding.
- I hope this is okay with you.
- I really hope we can find a solution soon.
- I hope you can understand.
- Sorry I couldn't be of more help.
5. End with a closing (結尾詞)
- Sincerely
- Regards
- Kind regards
- Thank you
- Warm wishes
- With gratitude
- Many thanks
Respectfully
- Best regards
- Best wishes
- Cheers (informal 不正式）
- Have a great weekend! (informal 不正式）
- Have a wonderful day! (informal 不正式）
想知道關於How to write a professional email in English in 5 simple steps 寫專業英文電郵的5個簡單步驟
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